Legal Documentation

Privacy Policy

Last Updated: 21 February 2026

Effective Date: 21 February 2026

This Privacy Policy describes how Hitori Tech Limited, Company Number 14860700, registered at 5 Kinross Close, Harrow, England, HA3 0UE, United Kingdom (“Company”, “VerifiSaaS”, “we”, “us”, “our”) collects, uses, processes, stores, and protects information when you access or use:

https://verifisaas.com
https://app.verifisaas.com

(collectively, the “Service”). This Policy applies to all users, including visitors, customers, enterprise clients, and API users.

Hitori Tech Limited

Company Number: 14860700

5 Kinross Close, Harrow, England, HA3 0UE, United Kingdom

support@verifisaas.com

By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy.

1. OUR ROLE IN DATA PROCESSING

1.1 Data Controller

We act as a Data Controller when processing personal data related to account registration, subscription management, billing, support, analytics, and marketing communications. We determine the purposes and means of processing in these cases.

1.2 Data Processor

When customers upload email addresses for verification via our dashboard or API, we act strictly as a Data Processor on behalf of the Customer (the Data Controller). We process data only to provide verification results and do not use it for independent purposes, marketing, or reselling. Processing is governed by our Data Processing Addendum (DPA).

2. TYPES OF INFORMATION WE COLLECT

2.1 Account & Identity Information

Full name
Business email
Company name
Phone number (optional)
Billing address
Login credentials
IP address

2.2 Payment Information

Payments are securely processed by Stripe. We do not store full credit card numbers, CVV codes, or complete payment credentials. Stripe processes data in accordance with its own privacy policy and PCI-DSS standards.

2.3 Email Verification Data (Customer-Submitted Data)

We process submitted emails to validate syntax, check domain configuration, analyse server responses, and assess deliverability. We do not send marketing emails to these addresses, store lists permanently, or use them for profiling. Data is processed transiently and retained only as necessary.

2.4 Usage & Technical Data

We collect browser type, device info, operating system, access timestamps, API request logs, and usage statistics to maintain security and optimise performance.

3. LEGAL BASIS FOR PROCESSING (UK GDPR & EU GDPR)

Contractual Necessity: To provide subscription services and verification tools.

Legitimate Interest: To maintain security, prevent fraud, improve functionality, and protect infrastructure.

Consent: For marketing emails, non-essential cookies, and optional communications.

Legal Obligation: To comply with UK tax, accounting, and regulatory requirements.

4. HOW WE USE PERSONAL DATA

We use collected data to manage accounts, provide verification services, process payments, enforce terms, respond to support requests, prevent abuse, maintain uptime, and improve features. We will request additional consent if processing is required for new purposes.

5. HOW WE SHARE INFORMATION

We do not sell personal data. We share information with trusted third parties (cloud providers, Stripe, analytics, security monitoring) only for operational purposes. All third parties are contractually required to maintain confidentiality.

6. INTERNATIONAL DATA TRANSFERS

VerifiSaaS serves global clients. Data may be processed outside the UK. Where required, we implement safeguards including UK-approved Standard Contractual Clauses (SCCs), adequacy decisions, and contractual safeguards.

7. DATA RETENTION

Account Data: Retained while active and for a reasonable period thereafter.

Billing Records: Retained in accordance with UK tax laws.

Verification Data: Processed temporarily and not retained longer than operational necessity, except for security logs and fraud prevention.

Aggregated Data: Anonymous statistical data may be retained indefinitely.

8. SECURITY MEASURES

We implement technical safeguards including HTTPS encryption (TLS 1.2+), role-based access controls, secure cloud infrastructure, firewalls, API authentication, and audit logging.

9. DATA SUBJECT RIGHTS

Under UK and EU GDPR, you have the right to access, correct, delete, or restrict processing of your data. You may also lodge a complaint with the UK Information Commissioner’s Office (ICO).

Exercise Your Rights

10. MARKETING COMMUNICATIONS

We send marketing communications only with explicit opt-in or lawful basis. You may unsubscribe at any time. We do not use uploaded email lists for marketing.

11. COOKIES & TRACKING TECHNOLOGIES

We use cookies to maintain sessions, secure accounts, and analyse usage. For full details, please review our Cookie Policy.

12. PERSONAL DATA BREACH RESPONSE

In the event of a breach, we will investigate promptly, notify affected customers where legally required, comply with reporting obligations, and implement mitigation measures.

13. CHILDREN’S PRIVACY

Our services are intended for business use and not directed to individuals under 18. We do not knowingly collect children’s data.

14. MERGERS OR ACQUISITIONS

In the event of a merger or acquisition, data may transfer as part of business assets, subject to applicable law.

15. ACCEPTABLE USE & RESPONSIBILITY

Customers are responsible for ensuring lawful collection of uploaded data and complying with GDPR, CAN-SPAM, and CCPA. We reserve the right to suspend accounts involved in abuse.

Registered Office: 5 Kinross Close, Harrow, England, HA3 0UE

VerifiSaaS Privacy Policy

Privacy Policy Overview